Hillsborough Board of Commissioners Budget Planning Retreat

ANNUAL BUDGET PLANNING SESSION AGENDA

HILLSBOROUGH BOARD OF COMMISSIONERS

Location: Hwy 86 Facility, Hillsborough, NC

Saturday, March 2, 2013 - 9:00 a.m. to 3:00 p.m.

Breaks as needed - Lunch around noon

1. Getting Started

   •  Welcome - Mayor Tom Stevens

   •  Overview of retreat purpose and process - Donna Warner, Facilitator

   •  Share expectations and concerns

2. Getting on the Same Page

   • What are the unique things about Hillsborough (people, places, services, quality of life) that you hold dear and want to preserve for future generations? What words come to mind when you think of this ideal state?

   • What are you most proud of about town government this year?

   • What about your service to the Town gets you up in the morning?

   • Review mission and vision outlined in the strategy map.

   • Gain agreement on the goals and objectives outlined in the strategy map. Serve the community. Affirm core values (see 2007 notes)

3. Setting the Stage [Eric Peterson]

   •  Fiscal update

   •  General questions/discussion on draft FY13 budget and FY13-15 financial plan.

4. Criteria for Guiding Decisions [Eric Peterson]

   • Take care of what we've got

   • Invest in Hillsborough's future

   • Minimize rate impact on citizens

   • Other?

5. Key Issues & Opportunities Facing Departments (3 minute summaries from each department)

6. Budget Decision Items

(Board homework - prepare in advance) using the consensus criteria, each council member rates the budget items as follows:

1. Agree to fund

2. Disagree - not fund

3. Need more information/questions

• For each decision item, roundtable to compare rankings followed by discussion to develop a consensus recommendation.

• Other items to add?

1. Wrapping Up: Decisions, Expectations, Actions and Reflections

2. Adjourn